Personal Paperless Document Manager converts scanned paper documents into editable electronic files and routes them to any destination via custom workflows created right from a desktop computer. When you logon to a networked MFP, its LCD displays these customized scanning options so you know exactly where scanned files are going without any guesswork.
 
 
OVERVIEW
ABOUT PERSONAL PAPERLESS DOCUMENT MANAGER V2
  • Easily customize Ricoh networked MFPs from your computer to view your computer folders so you know exactly where your files are going
  • Get unsurpassed value in desktop productivity with more PDF, document conversion and desktop document management software than any other scanning solution
  • Scan files directly to your computer in the fewest possible steps

 

MAJOR APPLICATIONS
  • Automatically route documents to a w ide variety of destinations to facilitate business processes
  • Convert paper documents into any number of popular digital formats, including Microsoft Office Word, Excel and PowerPoint, and Corel WordPerfect and send them to your desktop computer
  • Create and edit PDF documents for securing, sharing, printing and archiving business critical documents

 

BENEFITS
  • Conversion of paper documents into digital files saves time, physical storage space and improves the flow of information
  • Eliminates “knowledge re-creation” where documents have to be re-created from existing paper documents and image-only PDF files
  • Enhances information security and supports compliance policies by controlling and securing documents with 256-bit encryption and password protection. In addition, you can flatten text markups, annotations, stamps, filled form fields, and graphics into a single layer making them permanent. Preventing anyone from modifying the contents or annotations
  • Improve data collection process. Scan paper forms and automatically collect data
  • Increase return on investment (ROI) from networked MFPs by facilitating scanning, as well as reducing or eliminating manual paper processes
  • Make documents more accessible. Scan and automatically convert into an Amazon Kindle® readable format
  • Provides a seamless way to share and collaborate using paper documents as easily as with electronic documents
  • Routing scanned documents as electronic files to reduce and/or eliminate the cost of courier services
  • Save time with 42% more accuracy for document scanning over previous version. Overall an astounding 99%+ character accuracy
  • Use the intelligent Looks Like Search TM capability to quickly find content
    - such as phone numbers, e-mail addresses, and Social Security numbers
    - via an alphanumeric pattern rather than exact text. Automatically redact, highlight, cross-out, or underline search results for faster, easier PDF review and editing.

 

USING PERSONAL PAPERLESS DOCUMENT MANAGER V2 AT THE MFP
  • Login to a networked MFP and select Personal Paperless Document Manager
  • The LCD displays your customized scanning choices including: destination, conversion format and scan behavior

 

USING PERSONAL PAPERLESS DOCUMENT MANAGER V2 AT THE DESKTOP
  • Document Management features are presented on tabbed-ribbon toolbars that logically group functions with clear text descriptions
  • Personal Paperless Document Manager allows you to choose folders, workflows, and scanner profiles
  • Personal Paperless Document Manager is pre-configured with default folders, scanner profilesand workflows. You only need to modify them if you wish to add/remove folders or change profile or workflow behaviors
  • Personal Paperless Document Manager opens and switches to the destination folder
  • Recognizes and converts legal documents including line number, headers, and more
  • Recognizes Simplified and Traditional Chinese, Japanese and Korean – with automatic language detection
  • The scanned document arrives from the MFP with conversion steps performed

 

VIEWING AND EDITING PDF DOCUMENTS
  • Add bookmarks, notes, stamps, highlights and images
  • Assemble documents of varying file types into professional looking presentations using PDF Portfolios
  • Collect comments from reviewed versions of your PDF into a single, “master” document
  • Enhance your PDF files with Microsoft Silverlight multimedia content
  • Multi-page tables and spreadsheets can be converted into a single Microsoft Excel document
  • Redact, bates stamp, add password security
  • The Document Assembly feature lets you easliy add, remove or rearrange pages
  • Use Personal Paperless Document Manager TM FormTyper to convert to a fillable form
  • With Document Comparison you can quickly and easily identify differences between two versions. Options include side-by-side or combined views as well as PDF to PDF and PDF to Word

 

IMPLEMENTING & MANAGING THIS SOLUTION
  • MFP client and PSP server software are included at no additional cost
  • Solution is sold by desktop computer